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TRX ASGARD™ -- User Guide

Brandon Townsend avatar
Written by Brandon Townsend
Updated over 2 weeks ago

TRX ASGARD™ -- User Guide

A comprehensive guide to using TRX ASGARD™ search capabilities, creating designations, and working with court recordings.

Introduction

This guide provides detailed instructions for using TRX ASGARD™, a system that allows court personnel to access, search, and manage recorded court proceedings through an intuitive web interface. The following sections will walk you through the system's features and functionality.

Getting Started: Basic Navigation

After logging in to TRX ASGARD, you'll see two main tabs at the top of your screen:

  • Designations Tab: This is where you can access portions of recordings you've saved

  • Search Tab: This is where you'll find recordings by date, name, or other criteria

These tabs serve as your primary navigation within TRX ASGARD. Simply click on either tab to access its functions.

Search Functionality

The search interface allows you to find recordings through multiple methods:

Date-Based Search

  • By default, the date range is set to the last 7 days

  • Entering no text in the search box will result in all hearings from the selected dates being displayed in the search results

  • Date range can be adjusted using the calendar selector

  • Only one date is displayed at a time in the search results. Switch between dates by clicking the box next to the appropriate date, those hearings will then be displayed

  • Results are organized by location/courtroom

Name-Based Search

  • Enter names of parties, attorneys, judges, or other participants in the search field

  • Click the Search button to display results

  • Names are generally recognized well by VoiceCopy©

  • Example searches: "Smith" or "John Davis"

  • When searching via the text search box, the system reviews both TRX VoiceCopy© and Log notes (if available) to provide results

Case Information Search

  • Enter case information in the search field

  • Click the Search button to display results

  • Case numbers may not always be stated verbally during proceedings

  • Names of parties and attorneys are typically more reliable search terms

  • When available, partial case numbers or case types can be helpful

  • Case descriptions may also yield results

  • When searching via the text search box, the system reviews both TRX VoiceCopy© and Log notes (if available) to provide results

Navigating Search Results

  • Results display the location, date, and time of recordings

  • Results are grouped by date, with one date displayed at a time

  • Click on a different date in the results to view recordings from that day

  • To view a recording, click on the View button next to the desired result

Working With Recordings

Isolating Specific Portions of Hearings

Once you've located a hearing recording, you may need to isolate specific sections rather than work with the entire recording:

  1. Open the recording by clicking on it in the search results

  2. Use the timeline and player controls to navigate to the relevant portion

  3. The timestamps in the VoiceCopy© text can help you locate specific moments

  4. When you find the relevant section, you can:

    • Create a designation to save this portion (see Creating Designations below)

    • Use the player controls to replay just this section

    • Make private notes linked to specific timestamps

Creating and Managing Designations

What are Designations?

Designations allow you to save specific portions of recordings for easy reference later. This is useful for:

  • Identifying important testimony

  • Marking relevant sections of lengthy hearings

  • Creating shareable excerpts for judges or colleagues

Creating Designations

  1. Open the recording of interest

  2. Click "Create Designation"

  3. Use the player controls to identify the portion you want to save

  4. Set the start and end times for your selection

  5. Click the bookmark icon to confirm your selection

  6. Click Save

  7. Name your designation in a way that's meaningful to you

Working with Saved Designations

From the Designations tab, you can:

  • Access all your saved designations

  • Add private notes for your reference

  • Share designations with other authorized staff (internal only)

  • Download RTF (VoiceCopy© text) for the designated portion

  • Use TRAssist to analyze designated portions via the purple TRAssist button

Playback Controls

  • Play/Pause: Standard controls in player

  • Speed: Adjust playback speed as needed

  • Volume: Adjust volume for each channel

  • Channels: Disable/isolate individual channels

  • Navigation: Click on timeline to jump to specific points

  • Foot pedal: Connect transcription footpedal if needed

Player Subtabs

When you open a recording, you'll notice three subtabs below the player:

  1. VoiceCopy©: Displays a searchable linked text document created from the recording using voice recognition

    • Plain Text Option: Use the "Enable Text Selection Mode" checkbox inside the VoiceCopy© window to switch to plain text format, making it easier to copy and paste the text into other documents (useful for transcript production)

  2. Log Notes: Shows any log entries, though in most cases these are only auto-generated entries as manual log notes are not typically created

  3. Private Notes: Allows you to create your own time-stamped notes linked to specific points in the recording. These private notes can be shared with other authorized users when you share a designation

Private notes are particularly useful for marking important testimony or procedural moments in a recording for your own reference or to highlight sections for colleagues.

TRAssist - AI-Powered Analysis

TRAssist is ASGARD's AI-powered tool that instantly analyzes court hearing transcripts, generating comprehensive summaries and enabling natural language Q&A searches. Users can extract key information about parties, rulings, and evidence in seconds rather than hours, making it invaluable for hearing preparation, case summaries, and locating specific testimony within ASGARD's secure environment.

Accessing TRAssist

You can access TRAssist from within designations via the purple TRAssist button. This feature allows you to:

  • Generate instant summaries of designated portions

  • Ask natural language questions about the content

  • Extract key information about parties, rulings, and evidence

  • Quickly locate specific testimony or procedural moments

  • Prepare case summaries efficiently

Using TRAssist Effectively

  1. Create a designation for the portion you want to analyze

  2. Click the purple TRAssist button within the designation

  3. Review the AI-generated summary

  4. Use the Q&A feature to ask specific questions about the content

TRAssist works best with clear, well-defined designations that focus on specific topics or testimony sections.

Practical Examples

Example 1: Finding a Specific Case by Name and Date

To find a hearing for a specific party:

  1. Set the date range to include the relevant date

  2. Enter the party name in the search field

  3. Review results for matching hearings

  4. Verify by scanning the VoiceCopy© text for relevant content

Example 2: Creating a Designation for an Important Testimony

  1. Search for the case or party name and set the appropriate date

  2. Open the hearing recording

  3. Navigate to the important testimony section

  4. Click "Create Designation"

  5. Set the start and end times for the testimony

  6. Click the bookmark icon to confirm your selection

  7. Click Save to store the designation

  8. Name the designation and add any private notes

Best Practices

Effective Searching

  • Focus on names of parties, attorneys, and judges as primary search terms

  • Narrow date ranges for faster results

  • Try different search terms if initial results aren't helpful

  • Remember that not all case numbers may be spoken aloud during proceedings

Managing Designations

  • Name designations in whatever way is helpful for your workflow

  • Add private notes with context if needed

  • Regularly review and remove designations you no longer need

Access and Security

  • TRX ASGARD is for authorized internal court use only

  • External users must request recordings through appropriate public request channels

  • All access is logged and monitored for security purposes

  • User permissions may vary based on role and authorization level

Technical Support

For technical assistance or questions about TRX ASGARD functionality:

  • Contact your court's IT support team

  • Reference this guide for common tasks

  • Report any system issues promptly to ensure continuity of service

Quick Reference

Common Tasks:

  • Search by date: Select date range → Leave search field empty → Click Search

  • Search by name: Enter name → Click Search

  • Create designation: Open recording → Create Designation → Set times → Save

  • Share designation: Go to Designations tab → Select designation → Use share function

  • Export text: Open recording → Enable Text Selection Mode → Copy/paste as needed

  • Analyze with AI: Create designation → Click purple TRAssist button → Review summary or ask questions

Tips for Success:

  • Use specific names rather than generic terms

  • Check multiple dates if unsure when a hearing occurred

  • Create designations immediately after identifying important sections

  • Add descriptive notes to help identify designations later

  • Remember that text searches include both VoiceCopy© and Log notes

Keyboard Shortcuts (if available):

  • Space bar: Play/Pause

  • Arrow keys: Navigate timeline

  • +/-: Adjust playback speed

This guide is for authorized court personnel only. Unauthorized access or use is prohibited. Specific features and functionality may vary based on your jurisdiction's implementation.

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