Table of Contents
Introduction
The ASGARD system, developed by TheRecordXchange (TRX), is a comprehensive court recording management platform that centralizes court recordings for easy access, searching, transcription, and designation creation. This web-based system allows authorized court personnel to manage audio, video, and transcripts through a secure interface.
Accessing the System
System Requirements
Web-based application accessible from any internet-connected device
TRX highly recommends using the Google Chrome browser for optimal performance and compatibility
Single sign-on authentication using Microsoft Entra
System URL
Official URL: https://24thjudicial-la.mycourtrecord.ai/
Login Process
Navigate to the official URL: https://24thjudicial-la.mycourtrecord.ai/
Click the "Sign in with Microsoft" button to use single sign-on
Use your court credentials (Microsoft Entra) when prompted
For easier access, bookmark the page or create a desktop shortcut
Note: If you experience any issues with the single sign-on process, please contact your Court IT department for assistance.
Basic Navigation
Upon logging in, click "View Dashboard".
Your dashboard allows you to search for court recordings, save portions of recordings, and add time-stamped private notes to organize your work efficiently.
Searching for Recordings
Click the Search tab on the Dashboard to open the Search tool.
Date-Based Search
Use the date filters to locate recordings from specific time periods
Default view shows the last 7 days of recordings
Content-Based Search
Use the VoiceCopy and log notes features to search for specific:
Names
Words
Case numbers
Judge or attorney appearances
Type your keyword (Names, Case Number, Appearances, etc) into the Search text box and click search. This will search both Log Notes and Voicecopy Text for the dates specified in the date fields.
Note: VoiceCopy is automatically run on all content uploaded to ASGARD, making all hearings searchable via text search.
Search Options
There are two ways to search within a recording:
VoiceCopy's built-in search window - A dedicated search tool within the VoiceCopy interface that allows you to search specifically within the linked text
Browser search (Ctrl+F) - The standard browser search functionality that can be used to find text on the page
Navigating Search Results
The search results will display hearings with the following sortable columns:
Location
Start time
End time
Total duration
To sort results, click on any column header to organize the list by that attribute (ascending or descending).
To open a specific hearing from the search results:
Locate the desired hearing in the list
Click the "View" text/button for that hearing
Pro Tip: VoiceCopy's built-in search window is often more effective for finding specific content within the recording than the browser's Ctrl+F function, as it's specifically designed to search within the linked text and can help you navigate directly to those points in the audio.
You can navigate between different recordings by returning to the list and selecting another hearing.
Creating Designations
Designations allow you to create specific segments from longer recordings for easier reference or sharing.
Creating a Designation
Locate the desired recording and click "View" to open it in TRX Studio
Identify the specific segment you want to designate
Set the start and end times for your designation using either method in TRX Studio:
Method A: Navigate to the desired start point in the player and triple-click on the start time field to automatically insert the current player time
Method B: Manually type the start time into the start time field
Then set the end time using either:
Method A: Navigate to the desired end point in the player and triple-click on the end time field to automatically insert the current player time
Method B: Manually type the end time into the end time field
Click the bookmark icon to save the specific segment of the hearing
Save the designation with a descriptive name
Access the designation later for playback or transcription
Pro Tip: The triple-click method is particularly useful for precisely capturing the exact moment in the audio you want to mark. This feature helps eliminate manual entry errors and saves time when creating designations.
Important: Creating designations does not alter the original recording; it simply marks specific sections for easier access.
Transcription Assistance
The ASGARD system includes Transcription Assistance tools within TRX Studio:
Note: VoiceCopy is automatically run on all content uploaded to ASGARD, so linked text is already available for all hearings.
Using VoiceCopy
Open the recording you wish to review in TRX Studio
VoiceCopy is automatically run on all content, so linked text is already available. It is listed as a VoiceCopy Tab in the TRX Studio
The system will display the linked text and will highlight as the recording plays
Use VoiceCopy's built-in search window to locate specific words or phrases
Alternatively, use Ctrl+F (browser search) to search for specific text within the linked text
Linked Text Assistance
Use VoiceCopy or search to locate the specific portion you need assistance with in TRX Studio
Enable text selection mode in VoiceCopy
The system will display the linked text without timestamps
Use VoiceCopy's built-in search window to find specific content, or use Ctrl+F for browser search
Select and copy the text as needed for your document
Pro Tip: When text selection mode is enabled in VoiceCopy, timestamps are automatically removed from the linked text, providing clean text ready for copying into documents.
Managing Private Notes
TRX Studio allows you to create private notes associated with recordings:
During playback, use the notes feature to create annotations
Save notes for future reference
Notes can be shared with other authorized users if needed
Using Foot Pedals
For more efficient transcription, TRX Studio supports foot pedal integration:
Connect your foot pedal to your computer
Select "Connect Foot pedal" from the 3-line menu in the Studio
Use Google Chrome browser (required for foot pedal functionality)
Configure foot pedal functions as needed for play, pause, rewind, and fast forward
Support and Resources
Help Documentation
Comprehensive guides provided by TheRecordXchange
In-system help features
Technical Support
For single sign-on or access issues: Contact your Court IT department
For system functionality questions: Use the online support chat available within the system
Frequently Asked Questions
Q: How do I log in to the ASGARD system? A: Navigate to https://24thjudicial-la.mycourtrecord.ai/ and click the "Sign in with Microsoft" button. Enter your court credentials when prompted. If you're having trouble logging in, contact your Court IT department for assistance with single sign-on issues.
Q: What browser should I use with the ASGARD system? A: TRX highly recommends using Google Chrome for all interactions with the ASGARD system. Some features, particularly foot pedal functionality for transcription, require Chrome to work properly.
Q: Can I access recordings from before April 21, 2025? A: Yes, but these must be uploaded to the gateway upon request. Contact your IT department for assistance.
Q: How can I use the linked text at home? A: The system is web-based and can be accessed from any internet-connected device with your credentials. Make sure to use Google Chrome as required by TRX for proper functionality, especially for foot pedal integration.
Q: Will the system replace Liberty for linked text and playback? A: The ASGARD system provides alternative linked text and playback capabilities that may replace Liberty for many functions. The system is continuously being improved.
Q: How are user accounts managed? A: User accounts are managed by your Court IT department. Contact them if you need access or are experiencing account-related issues.